Forward AgencyAnunt valabil pana la data de 2025-12-23
Companie: Forward Agency
Specializare: Organizatoric, Marketing, BTL
Tip job: Full Time
Nivel: Senior
Are you passionate about music and want to stand out in a creative and unconventional business field?
We are looking for a motivated and organized person to join our team as a Senior C-level Assistant. Our team is expanding to meet new opportunities in the music industry and we would love to meet you if your skills and goals align with ours.
As the Senior Executive Assistant, you will be responsible for providing top-level administrative support to our C-level executives. You will act as a strategic partner, managing their schedules, coordinating meetings, and ensuring the smooth functioning of their day-to-day activities. Your exceptional organizational skills, attention to detail, and ability to handle confidential information with discretion will be crucial in this role.
Key Responsibilities
- Calendar and Schedule Management: Effectively manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements for C-level executives. Coordinate internal and external meetings, ensuring efficient use of their time.
- Communication and Correspondence: Draft, review, and proofread emails, memos, presentations, and other communications on behalf of the executives. Manage incoming and outgoing correspondence, responding to inquiries and redirecting them as appropriate.
- Meeting Coordination: Prepare agendas, collate necessary materials, and ensure the smooth running of meetings. Take detailed minutes and follow up on action items, ensuring timely completion.
- Travel Management: Coordinate all aspects of business travel, including flights, accommodations, ground transportation, and visa arrangements. Anticipate travel-related needs and proactively handle changes or unforeseen circumstances.
- Relationship Management: Build strong relationships with internal and external stakeholders, acting as a liaison between the executives and various departments. Represent the executives in a professional and courteous manner.
- Confidentiality and Discretion: Handle sensitive and confidential information with utmost discretion and professionalism.
- Project Support: Assist with special projects and initiatives as assigned by the executives. Conduct research, gather data, and prepare reports and presentations.
- Process Improvement: Identify opportunities to enhance administrative processes, streamline workflows, and improve overall efficiency.
Key Competencies
- Exceptional communication and interpersonal skills.
- High emotional intelligence and professional maturity.
- Strategic thinking combined with strong operational execution.
- Ability to anticipate needs and act proactively.
- Calm under pressure, adaptable, and solution-oriented.
- Commitment to excellence and confidentiality.
Qualifications and Requirements
- Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
- Proven experience as an Executive Assistant supporting C-level executives.
- Advanced proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Google Workspace, Slack, Notion).
- Strong time management, multitasking, and prioritization skills.
- Professional demeanor and impeccable attention to detail.
What We Offer
- Competitive salary and performance-based bonuses.
- A dynamic, collaborative, and innovative work environment.
- Opportunities for professional growth and development.
- Exposure to high-level strategic decision-making.
- The chance to be part of a forward-thinking organization shaping the future of our industry.
